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Resolution amending Resolution No. 389 of 2019, which authorized the Mayor and the Director of the Department of Permits, Licenses, and Inspections to enter into an agreement or agreements or amendments to existing agreements to purchase Accela Civic Platform and Accela Citizen Access subscription and cloud hosting services so as to extend the contract an additional year until June 30, 2021, and increase the not-to-exceed cost from $1,269,962.16 to $1,289,919.29.
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Be it resolved by the Council of the City of Pittsburgh as follows:
Resolution amending Resolution No. 389 of 2019 that had previously amended Resolution No. 840 of 2018, amending Resolution No. 358 of 2017, which had previously amended Resolution 887, effective December 31, 2014, is hereby amended as follows:
Section 1. The Mayor, the Director of the Department of Innovation and Performance and the Director of the Department Permits, Licenses, and Inspections, are hereby authorized to enter on behalf of the City of Pittsburgh, into an amended agreement or agreements or amendments to existing agreements to purchase the Accela Civic Platform and Accela Citizen Access subscription and cloud hosting services and further authorizing an Amended Professional Services Agreement or Agreements with Accela to migrate from self-hosting to a cloud environment hosted by Accela. The cost of said agreement or agreements shall not exceed One Million Two Hundred Sixty-Nine Thousand Nine-Hundred Sixty-Two dollars and Sixteen Cents ($1,269,962.16) One Million Two Hundred Eighty-Nine Thousand Nine Hundred Nineteen Dollars and Twenty-Nine Cents ($1,289,919.29) as further broken down below. Payments will be made over multiple years, chargeable to and payable according to the chart accounts listed in Section 2.
2015: Professional Services Agreement (not to exceed amount) $ 96,652.00
Subscription to Civic Platform and Citizen Access for 12 months $ 246,744.00
*Approximate credit to be applied from pre-paid maintenance: -($ 62,263.00)
$281,133.00
2016: (a) Pro-rated subscription to bring into alignment with $105,894.00
end date for existing maintenance agreement
(b) recurring Civic Platform/Citizen Access cost $ 261,771.00
through June 2017 $367,665.00
Section 2. The City Controller shall encumber funds for the aforementioned agreements, subject to the amount of funds to be appropriated by City Council in respective budget years from the following chart accounts:
2015
$79,418.91 1126735610.50000.00
$10,809.65 2726735610.50000.00
$6,423.44 2726734912.50000.00
$184,481 11101.53.53509.270000.2015
2016
$367,665 11101.53.53509.270000.2016
2017
$148,196 11101.130000.53.53509.2017
2018
$347,025.08 11101.130000.53.53509.2018
2019
$125,943.08 11101.130000.53.53509.2019
2020
$19,957.13 11101.130000.53.53509.2020
Section 3. Said Agreement(s) shall be approved by the City Solicitor as to form and substance.