Presenter
Presented by Mr. Burgess
June 15, 2010
President & Members of Council
City of Pittsburgh, Council Chambers
520 City-County Building
Pittsburgh, Pennsylvania 152l9
RE: Travel Authorization for Non-City Employees
Dear President and Members of Council:
Presenter
Presented by Mr. Burgess
Title
Authorization is hereby requested for Adelaide Smith, Chairperson of the Pittsburgh Commission on Human Relations, and Winford Craig, Chair of the Commission's Housing Committee, to attend to attend the 2010 National Fair Housing Policy Conference in New Orleans, LA, July 19 -23, 2010.
Both individuals are non-City employees, but active on the Commission. Cost not to exceed $3,200.00.
Body
This conference is sponsored by the U.S. Dept. of Housing & Urban Development, and is required for all FHAPs receiving funds from HUD. In order to maintain our current level of funding, HUD has specifically requested that Commissioners attend, if possible.
Combined anticipated costs for these travelers will not exceed $3,200.00 and is payable from the HUD Trust Fund. PEOPLESOFT account information is as follows:
Org. 105230
Fund 2630
Sub-Class 600
Account 564100
Budget year 2010
Copies of registrations for the conference, hotel, air travel and Travel Cost Calculations sheet are attached for your information. Please note that in order to take advantage of additional cost savings, the travelers may be departing or returning on different dates.
Sincerely,
Charles F. Morrison
Director
PITTSBURGH COMMISSION ON HUMAN RELATIONS
Travel Cost Calculation
Names of Travelers: Adelaide Smith, Commission Chairperson
Winford Craig, Housing Committee Chair
Trip Destination/Purpose HUD National Policy Conference
City/State/Organization New Orleans, LA- sponsored by US Dept. of HUD
Duration of Trip: Depart Pgh: July 18, 2010 (actual dates may vary)
Return Pgh: July 24, 2010
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A. Total estimated cost of Travel: $3,200.00
B. l) Registration $ n/a = $ n/a
Fee # Attendees
2. Lodging Cost
6 x $104 x 2 (= $1,248) x 14.5% (= $181) = $1,469.00
# of days Daily rate # travelers Tax
(plus $20.00 occupancy tax & fees)
3) Transportation
a/1 Air: $ 350.00 x 2 $ 700.00
Roundtrip # Travelers
Airfare
a/2 Airport ground transportation
($ 30 x 2) + ($ 20 x 2) = x 2 persons $ 200.00
Pgh. Destination
a. Other ground transportation
(parking, tolls, car rental, taxi, etc.) $ 100.00
b. Personal automobile
50 x .50.5 x 2 travelers = $ -0-
R/t mileage reimb/mile
c. Motorpool vehicle
Gasoline - ( n/a / ll.5 ) x $3.89 = $ n/a
R/t mileage /avg MPG / fuel cost
4. Meals Breakfast 7 x $6.00 x 2 = $ 84.00
Lunch 7 x $9.00 x 2 = $ 126.00
Dinner 7 x $20.00 x 2 = $ 280.00
Sub-total $ 2,959.00
5. Contingency - 5% of sub-total $ 148.00
TOTAL $ 3,107.00