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File #: 2020-0925    Version: 1
Type: Resolution Status: Passed Finally
File created: 11/20/2020 In control: Committee on Public Works
On agenda: 11/23/2020 Final action: 12/1/2020
Enactment date: 12/1/2020 Enactment #: 618
Effective date: 12/3/2020    
Title: Resolution further amending Resolution number 795 of 2015, as amended, entitled "Resolution authorizing the Mayor and the Directors of the Departments of Public Works, Office of Management and Budget, Finance, and Parks and Recreation to enter into a Lease Agreement with C R JRS CHIP, Inc. d/b/a The First Tee of Pittsburgh at the Bob O'Connor Golf Course at Schenley Park" in order to add an additional $362,531 of funding to the lease authorization.
Sponsors: Corey O'Connor
Indexes: AGREEMENTS (AMENDING), LEASE/LICENSE AGREEMENT
Attachments: 1. Summary 2020-0925

Title

Resolution further amending Resolution number 795 of 2015, as amended, entitled “Resolution authorizing the Mayor and the Directors of the Departments of Public Works, Office of Management and Budget, Finance, and Parks and Recreation to enter into a Lease Agreement with C R JRS CHIP, Inc. d/b/a The First Tee of Pittsburgh at the Bob O'Connor Golf Course at Schenley Park” in order to add an additional $362,531 of funding to the lease authorization.

 

Body

Be it resolved by the Council of the City of Pittsburgh as follows:

 

Section 1.  Resolution number 795 of 2015, as amended by resolution number 367 of 2016, is further amended as follows

 

Section 1.  The Mayor and the Directors of the Departments of Public Works, Finance, and Parks and Recreation are hereby authorized to enter into a Lease Agreement or Agreements with The First Tee of Pittsburgh (“TFTP) for a term of twenty (20) years, 2016 through 2035, commencing as of January 1, 2016, for the Bob O’Connor Golf Course at Schenley Park.  Pursuant to said Lease, the City will allocate an amount not to exceed Two Hundred Thousand Dollars ($200,000.00) annually for capital improvements and maintenance in the years 2016, 2017, 2018, and 2019, and an amount not to exceed Forty-Four Thousand Dollars ($44,000.00) annually for capital improvements and maintenance in the years 2020 through 2035, and an amount not to exceed Three Hundred Sixty Two Thousand, Five Hundred and Thirty One Dollars ($362,531.00) from budget years 2012 and 2016 for the installation of site utilities.  When necessary conditions have been met by TFTP, such City contributions shall be paid from the following chart account:

 

 Budget Year

Department

Project

Amount

2012

400000

4026745712

$      46,222.85

2016

400000

4026751116

$    316,308.15

2016

400000

4023845216

 $    200,000.00

2017

400000

4023845217

 $    200,000.00

2018

400000

4023845218

 $    200,000.00

2019

400000

4023845219

 $    200,000.00

2020

400000

4023845220

 $    44,000.00

2021

400000

4023845221

 $    44,000.00

2022

400000

4023845222

 $    44,000.00

2023

400000

4023845223

 $    44,000.00

2024

400000

4023845224

 $    44,000.00

2025

400000

4023845225

 $    44,000.00

2026

400000

4023845226

 $    44,000.00

2027

400000

4023845227

 $    44,000.00

2028

400000

4023845228

 $    44,000.00

2029

400000

4023845229

 $    44,000.00

2030

400000

4023845230

 $    44,000.00

2031

400000

4023845231

 $    44,000.00

2032

400000

4023845232

 $    44,000.00

2023

400000

4023845233

 $    44,000.00

2024

400000

4023845234

 $    44,000.00

2035

400000

4023845235

 $    44,000.00

 

At the conclusion of the initial twenty-year term, e.g. on December 31, 2035, TFTP and the City shall have a bilateral option to renew thereafter with the same terms as set forth herein (unless otherwise noted herein) for an additional five-year period (2036-2040), after which TFTP and the City shall have a bilateral option to renew for an additional four-year period (2041-2045).  The Agreement(s) shall be approved by the City Solicitor as to form and substance.

 

Section 2.                     The City’s obligation to forward TFTP more than forty-four thousand dollars ($44,000.00) (The “Base Funding Amount”) of the annual allocated not-to-exceed amount of Two Hundred Thousand Dollars ($200,000.00), or the additional project amount of Three Hundred Sixty Two Thousand, Five Hundred and Thirty One Dollars ($362,531.00) for site utilities, or whatever total is agreed to by the City for a particular year (the “Total Funding Amount”) in years 2016 through 2019 for capital improvements and maintenance to the Golf Course shall be contingent upon TFTP first meeting the following conditions:

 

A.                     TFTP must provide the City with an annual written report detailing annual fundraising efforts for the Project.

B.                     TFTP must show the City proof of its required 1:1 match for each annual Total Funding Amount.

C.                     TFTP must utilize a competitive selection process for design professionals similar to what the City uses and include the DPW's Architecture Division in the evaluation process.  TFTP may also use to its advantage the on-call professional architecture and landscape architecture contracts that have already undergone the RFP process.

D.                     TFTP must present each of the industry standard design phases for approval by the City’s Department of Public Works, Bureau of Transportation and Engineering, Architecture Division. The design phases will consist of: conceptual design, schematic design, design development and construction documents. The design phases should work in conjunction with and clarify how the clubhouse building improvements are aligned with future golf course plans, the new golf course philosophy and any environmental and habitat restoration projects associated with the golf course.  TFTP's design professional will be responsible for all licenses and permits for this project not limited to those required by the City of Pittsburgh's Permits, Licenses and Inspections (PLI). After approval by the City of the Construction Plan, TFTP should present final bid documents for approval by the City.

 

Upon final approve of the bid documents by the City, the total Remainder Amounts for the applicable years shall be transferred to the First Tee for use on the Project.  In the interim, the annual Remainder Amount over and above the Base Amount shall be held by the City in the annually appropriated account.

 

Section 3.   The City Controller shall encumber funds for the lease term years from and subject to the amount of funds to be appropriated by City Council in respective budget years from the following chart accounts:

 

Budget Year

Department

Project

2012

400000

4026745712

2016

400000

4026751116

2016

400000

4023845216

2017

400000

4023845217

2018

400000

4023845218

2019

400000

4023845219

2020

400000

4023845220

2021

400000

4023845221

2022

400000

4023845222

2023

400000

4023845223

2024

400000

4023845224

2025

400000

4023845225

2026

400000

4023845226

2027

400000

4023845227

2028

400000

4023845228

2029

400000

4023845229

2030

400000

4023845230

2031

400000

4023845231

2032

400000

4023845232

2033

400000

4023845233

2034

400000

4023845234

2035

400000

4023845235