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File #: 2019-1734    Version: 1
Type: Resolution Status: Passed Finally
File created: 5/24/2019 In control: Committee on Innovation, Performance and Asset Management
On agenda: 5/28/2019 Final action: 6/11/2019
Enactment date: 6/11/2019 Enactment #: 389
Effective date: 6/14/2019    
Title: Resolution amending Resolution No. 840 of 2018, amending Resolution No. 358 of 2017, which had previously amended Resolution 887, effective December 31, 2014, entitled "Authorizing the Mayor and the Director of the Department of Permits, Licenses, and Inspections to enter into an agreement or agreements or amendments to existing agreements to purchase Accela Civic Platform and Accela Citizen Access subscription and cloud hosting services and further authorizing a professional services Agreement with Accela to migrate from self-hosting to a cloud environment hosted by Accela," so as to extend the contract an additional year until June 30, 2020, and increase the not-to-exceed cost from $906,994 to $1,144,019.08 to $1,269,962.16.
Indexes: AGREEMENTS (AMENDING)
Attachments: 1. Summary 2019-1734.docx

Title

Resolution amending Resolution No. 840 of 2018, amending Resolution No. 358 of 2017, which had previously amended Resolution 887, effective December 31, 2014, entitled “Authorizing the Mayor and the Director of the Department of Permits, Licenses, and Inspections to enter into an agreement or agreements or amendments to existing agreements to purchase Accela Civic Platform and Accela Citizen Access subscription and cloud hosting services and further authorizing a professional services Agreement with Accela to migrate from self-hosting to a cloud environment hosted by Accela,” so as to extend the contract an additional year until June 30, 2020, and increase the not-to-exceed cost from $906,994 to $1,144,019.08 to $1,269,962.16.

 

Body

Be it resolved by the Council of the City of Pittsburgh as follow:

 

Section 1.                     Resolution amending Resolution No. 840 of 2018, amending Resolution No. 358 of 2017, which had previously amended Resolution 887, effective December 31, 2014, is hereby amended as follows:

The Mayor, the Director of the Department of Innovation and Performance and the Director of the Department Permits, Licenses, and Inspections, are hereby authorized to enter on behalf of the City of Pittsburgh,  into an agreement or agreements or amendments to existing agreements to purchase the Accela Civic Platform and Accela Citizen Access subscription and cloud hosting services and further authorizing a Professional Services Agreement with Accela to migrate from self-hosting to a cloud environment hosted by Accela.   The cost of said agreement or agreements shall not exceed One Million One Hundred Forty-Four Thousand Nineteen Dollars and Eight Cents ($1,144,019.08) One Million Two Hundred Sixty-Nine Thousand Nine-Hundred Sixty-Two dollars and Sixteen Cents ($1,269,962.16) as further broken down below.  Payments will be made over multiple years, chargeable to and payable according to the chart accounts listed in Section 2.

 

 

2015:  Professional Services Agreement (not to exceed amount)                  $  96,652.00

           Subscription to Civic Platform and Citizen Access for 12 months     $ 246,744.00

*Approximate credit to be applied from pre-paid maintenance                                                                                       ($  62,263.00)

                                                                  $281,133.00    

 

2016:   (a)     Pro-rated subscription to bring into alignment with                 $105,894.00

                     end date for existing maintenance agreement

(b)     recurring Civic Platform/Citizen Access cost                          $ 261,771.00

          through June 2017                                                                                                                            $367,665.00

 

 

Section 2.                     The City Controller shall encumber funds for the aforementioned agreements, subject to the amount of funds to be appropriated by City Council in respective budget years from the following chart accounts:

 

2015

 

$79,418.91--1126735610.50000.00

$10,809.65--2726735610.50000.00

$6,423.44--2726734912.50000.00

 

$184,481--11101.53.53509.270000.2015.

 

2016

 

$367,665--11101.53.53509.270000.2016

 

2017

 

$148,196 - 11101.130000.53.53509.2017

 

2018

 

$347,025.08 - 11101.130000.53.53509.2018

 

2019

 

$125,943.08 -  11101.130000.53.53509.2019

 

Section 3:                      Said Agreement(s) shall be approved by the City Solicitor as to form and substance.