Presenter
Presented by Mr. Peduto
Title
Resolution providing for an Agreement or Agreements and a Lease or Leases by and between the City of Pittsburgh ("City") and First Vehicle Services ("First Vehicle"), pursuant to which First Vehicle will furnish all work and services needed to manage and maintain the City's vehicle fleet.
Body
Whereas, the City's Department of General Services ("Department") issued a Request for Proposals ("RFP") pursuant to which a contractor would furnish all supervision, labor, parts, supplies and sub-contract work required to manage and maintain the City's fleet of vehicles in a state of repair consistent with Department-mandated standards and specifications; and
Whereas, pursuant to the RFP, three (3) companies filed proposals with the Department; and
Whereas, the Department created an Evaluation Committee, consisting of representatives of various City Departments, to review and evaluate all proposals and consider various factors, including, but not limited to, experience, qualifications, past performance and the financial benefits to the City, and pursuant thereto make a recommendation as to award of a contract; and
Whereas, following review and evaluation, the Evaluation Committee recommended that the contract be awarded to First Vehicle;
Whereas, the Department requests authorization to enter into an agreement or agreement with First Vehicle;
Be it resolved by the Council of the City of Pittsburgh as follows:
Section 1: The Mayor and the Director of the Department, on behalf of the City, are hereby authorized to enter into an Agreement or Agreements and Lease or Leases, approved in form and substance by the Mayor, Director of the Department and the City Solicitor, for the furnishing of all supervision, labor, parts, supplies and sub-contract work needed to manage and maintain the City's fleet of vehicles in a state of repair consistent with the performance standards and service specifications required by the Department, said Agreement, Agreements, Lease or Leases to be for a period of Three (3) years, with an option by the City to extend the term for an additional Two (2) years.
Section 2:
Funds for implementation of the Agreement or Agreements or Lease or Leases in an amount not to exceed Eleven Million, Seven Hundred Sixteen Thousand, Five Hundred Forty-six Dollars ($11,716,546.00) shall be appropriated for the same, chargeable to and payable from the following accounts:
Year one (1): Three Million, Seven Hundred Ninety-seven Thousand, Six Hundred Twenty Dollars ($3,797,620.00), plus other associated costs:
ACCOUNT FUND ORG SubClass Budget Year
525500 1000 123000 150 2004
Year two (2): Three Million, Eight Hundred Ninety-three Thousand, One Hundred Sixty-eight Dollars ($3,893,168.00), plus other associated costs:
ACCOUNT FUND ORG SubClass Budget Year
525500 1000 123000 150 2005
Year three (3): Four Million, Twenty-five Thousand, Seven Hundred Fifty-eight Dollars ($4,025,758.00), plus other associated costs:
ACCOUNT FUND ORG SubClass Budget Year
525500 1000 123000 150 2006
"Other associated costs" shall include, but not be limited to, transition-related charges, non-target costs, and emergency expenditures.
Section 3.
Other associated costs (i.e., those not expended in Section 1 above) shall be paid from sub-class accounts as follows:
Year one (1):
FUND ORG SubClass Budget Yr
1000 123000 100 2004
1000 123000 150 2004
Year two (2):
FUND ORG SubClass Budget Yr
1000 123000 100 2005
1000 123000 150 2005
Year three (3):
FUND ORG SubClass Budget Yr
1000 123000 100 2006
1000 123000 150 2006
Section 4.
Any Resolution or Ordinance or part thereof conflicting with the provisions of this Resolution is repealed so far as the same affects this Resolution.