Title
Ordinance amending the Pittsburgh City Code, Title I: Administrative, Article V: Legislation, Chapter 154 Records Management Division, by adding a new Section 154.03 Records Retention Schedules.
Body
WHEREAS, the Records Management Division of the Office of the City Clerk is mandated to create and implement records retention and disposition schedules for all City departments; and
WHEREAS, the Office of the City Clerk desires to formally adopt policies and procedures through which retention and disposition schedules are approved.
The Council of the City of Pittsburgh hereby enacts as follows:
Section 1. The Pittsburgh Code of Ordinances, Title I: Administrative, Article V: Legislation, Chapter 154 Records Management Division, is hereby amended to add the following section:
§154.03 Records Retention Schedules.
The Records Management Division of the Office of the City Clerk is authorized to establish a City of Pittsburgh Records Retention Manual to set retention periods for records common to many departments, and to describe procedures for creating and approving retention schedules for records unique to each department, consistent with State and local law, and to publish said Manual and retention schedules to relevant City employees for compliance therewith.
Section 2. Retention schedules for records unique to each department shall be approved by the City Clerk, using a standard approved form, or a form as amended from time to time by the City Clerk.
ATTACHMENT
CITY OF PITTSBURGH
RECORDS SCHEDULE CHANGE APPROVAL FORM
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Records Schedule Change Approval Form |
Record Management Staff Only: |
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Department Code |
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Purpose: To affirm changes to the Department or Division Records Schedule. All three parties must sign this form for the record schedule to be approved. |
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Effective Date |
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Edition No. |
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Section One: Agency Information |
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Department |
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Department |
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Approval Type |
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New |
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Update |
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Section Two: Law Department Review and Approval Name: __________________________________________ |
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Signature |
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Section Three: Department Director Review and Approval Name: __________________________________________ |
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Signature |
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Section Four: City Clerk Review and Approval Name: __________________________________________ |
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Signature |
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